Recruitment and Hiring Privacy Statement

1. Introduction

This Recruitment and Hiring Privacy Statement explains how Kodainya collects, uses, stores, and protects personal information provided by job applicants and candidates during the recruitment process.

2. Information We Collect

During the recruitment process, we may collect the following categories of personal information: name, contact details (email, phone number, address), resume and curriculum vitae, cover letters and writing samples, educational background and qualifications, employment history and references, professional certifications and licenses, and any other information you voluntarily provide as part of your application.

3. How We Collect Information

We collect your information through direct applications submitted via our website or email, third-party recruitment platforms and job boards, employee referrals, professional networking sites, and recruitment agencies we partner with.

4. Purpose of Processing

We use the information collected to evaluate your qualifications and suitability for the role, communicate with you about your application status, conduct background checks where permitted by law, comply with legal and regulatory requirements, improve our recruitment processes, and consider you for future opportunities (with your consent).

5. Data Sharing

Your personal information may be shared with hiring managers and interview panel members involved in the recruitment process, human resources personnel, third-party service providers who assist with recruitment (such as background check providers), and legal or regulatory authorities when required by law. We do not sell your personal information to third parties.

6. Data Retention

If your application is successful, your information will be retained as part of your employee record. If your application is unsuccessful, we will retain your information for a period of 12 months to consider you for future opportunities, unless you request earlier deletion or local law requires a different retention period.

7. Data Security

We implement appropriate technical and organizational security measures to protect your personal information from unauthorized access, loss, destruction, or alteration. Access to candidate information is restricted to authorized personnel on a need-to-know basis.

8. Your Rights

Depending on your jurisdiction, you may have the right to access the personal information we hold about you, request correction of inaccurate information, request deletion of your information, withdraw consent for future consideration, object to or restrict the processing of your data, and request a copy of your data in a portable format. To exercise any of these rights, please contact us using the details below.

9. Equal Opportunity

Kodainya is an equal opportunity employer. We do not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected characteristic. Any sensitive personal data collected during recruitment is used solely for monitoring equal opportunity compliance and is processed in accordance with applicable laws.

10. Changes to This Statement

We may update this Recruitment Privacy Statement from time to time. Any changes will be posted on this page with an updated effective date.

11. Contact Us

If you have questions about this statement or wish to exercise your rights regarding your recruitment data, please contact us at careers@kodainya.com.